VLE Employment Candidate Privacy Notice

VLE Limited (together referred to as “VLE”, “us” or “we”) respect your privacy and are committed to protecting your personal data. VLE is a personal data controller. This means that we are responsible for deciding how we hold and use personal data about you. This notice is aimed at informing you of how and why your personal data will be used, namely for the purposes of the recruitment exercise, and how long it will be retained for. It provides you with certain information that must be provided under the General Data Protection Regulation ((EU) 2016/679) (GDPR).

Click here to download a PDF version of our VLE Employee Notice: Processing of Personal Data.

DATA PROTECTION PRINCIPLES

We will comply with data protection law and principles, which means that your data will be:

THE KIND OF DATA WE HOLD ABOUT YOU

In connection with your application, we will collect, use and store the following categories of personal data about you:

HOW IS YOUR PERSONAL DATA COLLECTED?

We collect personal data about candidates from the following sources:

HOW WE WILL USE DATA ABOUT YOU

We will use the personal data we collect about you to:

It is in our legitimate interests to decide whether to appoint you to the role since it would be beneficial to our business to appoint a suitable candidate to that role. We also need to process your personal data to decide whether to enter into a contract with you.

Having received your CV and covering letter and the results from any tests you took, we will then process that data to decide whether you meet the basic requirements to be shortlisted for the role. If you do, we will decide whether your application is suitable to invite you for an interview. If we decide to call you for an interview, we will use the data you provide to us at the interview to decide whether to offer you the role. If we decide to offer you the role, we may then take up references and/or any other check before confirming your appointment.

If you fail to provide personal data

If you fail to provide personal data when requested, which is necessary for us to consider your application (such as evidence of qualifications or work history), we may not be able to process your application further. For example, if we require references for this role and you fail to provide us with relevant details, we will not be able to take your application further.

HOW WE USE PARTICULARLY SENSITIVE PERSONAL DATA

We will use your sensitive personal data only in so far as we are permitted by law to do so:

AUTOMATED DECISION-MAKING

You will not be subject to decisions that will have a significant impact on you based solely on automated decision-making.

DATA SECURITY

We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed.

We have put in place procedures to deal with any suspected data security breach and will notify you and any applicable regulator of a suspected breach where we are legally required to do so.

DATA RETENTION

We will retain your personal data for a period of 6 months. We retain your personal data for that period so that we can show, in the event of a legal claim, that we have not discriminated against candidates on prohibited grounds and that we have conducted the recruitment exercise in a fair and transparent way. We further retain such personal data in case a similar role becomes vacant for which you will be a fitting candidate. After this period, we will securely destroy your personal data in accordance with our data retention policy.

RIGHTS OF ACCESS, CORRECTION, ERASURE, AND RESTRICTION

Your rights in connection with personal data

Under certain circumstances, by law you have the right to:

If you wish to request erasure of your personal data or object to the processing of your personal data, please send an email to headofprivacy@virginlimitededition.com.

ADDRESS DATA PROTECTION QUERIES

We have appointed a Head of Privacy to oversee compliance with this privacy notice. If you have any questions about this privacy notice or how we handle your personal data, please contact the Head of Privacy at headofprivacy@virginlimitededition.com.